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General Summary:
We’re searching for an experienced Virtual Event Planner to help us manage virtual events held in our Virtual “Open Campus” for various companies. The ideal candidate is passionate, creative, and detail-oriented, and dedicated to providing superb client service at every turn. This role demands an expert in all aspects of event, meeting, and conference planning, including cost containment, equipment logistics, virtual room setup, and a wealth of best practices. They will also have excellent leadership skills and the ability to delegate responsibilities to meet quality expectations. The best fit for our company is an Event Planner who can manage the daily details with big-picture thinking to ensure truly unique experiences.
Responsibilities
- Manage all aspects of event planning meeting strict deadlines and budget demands
- Nurture and build relationships with vendors, venues, and other industry contacts to craft and implement creative and logistical aspects of all events
- Stay current, and often ahead of the curve, on event planning, design, and production trends, proactively identifying and solving operational challenges
- Establish standard procedures and train staff to execute them
- Comply with legal, insurance, health and safety regulations at all times
- Coordinate with internal staff, clients, vendors, and others to establish needs for events, and serve as liaison to senior level executives, and industry leaders throughout the planning process
- Research resources and lead pre-event meetings when necessary to help staff make decisions about event design
- Plan and facilitate logistics for all events, including contract negotiations, guest lists, presentation materials, security, catering, entertainment, transportation, decor, and marketing materials
- Oversee client experiences from conception through post-event, managing preparations, production, and event breakdown, ensuring consistent, high-level service throughout all phases
- Troubleshoot and handle any issues that arise on the event day
Requirements
Skills and Qualifications
- 2+ year of proven success as an event planner or coordinator required
- Strong interpersonal and communication skills
- Experience in maintaining and building enriching business relationships
- Excellent organizational skills, including multitasking, time management, and meticulous attention to detail
- Ability to handle pressure and make split-second decisions
- Experience in the tech/software industry highly preferred
- Bachelor’s degree in event management or a related discipline preferred
- Experience in marketing and/or public relations preferred
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